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Archibus: Reservations

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Control who can book what space in Hoteling

We need to be able to control who can book what space by options such as:
The Div, Dept, or Teams the space and employee are associated to (which would need to be more than one, i.e. a space of employee could have multiple teams associated.
The building, so only employees/ residents of the building can book a space etc.

Without further options such as this we are been forced to look away from Archibus for our Hoteling needs as its too basic in functionality and how it can be controlled. And if we do it will also mean we move away from reservations in Archibus as well.

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  • Aaron Koofer-Thompson commented  · 

    Jacob Normyle asked that I put this item into User Voice. We are using Hoteling in a way that he stated has not been used before. He suggested I put this in here in order to expedite a change to make this process fully functional.

    Greetings,

    We are curious as to how you would recommend us accomplishing the following hoteling scenario, if it is even possible.

    An organization has some hotelable rooms throughout their building. Some rooms are only available to department users while others are available to any users. Example:
    • Room A is only available to users in the Marketing Department
    • Room B is only available to users in the Finance Department
    • Room C is available to all users, regardless of their Department
    This is possible to do in Reservations, but we are unable to find a way that allows this to be done in Hoteling given the access to hotelable rooms is managed through Security Groups and not the rooms.

    We did the following:
    We assigned the “HOTEL ALL DPS” Role to all users and then followed the method below by limiting each user to their own department but while also setting up room standards for each room that is stated to be open for any to book (HOTEL-ALL) where the employee standard also belongs to that room standard.

    https://www.archibus.net/ai/abizfiles/v25.3_help/archibus_help/user_en/archibus.htm#../Subsystems/webc/Content/hoteling/fim/rmstd_emstd.htm

    (See attachment for screenshot of Help File and highlighted location.)

    We tested this method, and it does work as theorized.

    Our concern with this is it required Employee Standards and Room Standards to be created (and managed) that will likely not coincide with existing EM and RM Standards so this is not truly a viable, or sustainable, option.

    Are there any other options that we might not have considered? If not, how have others resolved this issue?

    Thanks!

    -Aaron Koofer-Thompson