10 results found

1. Reservations Plugin equivalent for web-only Outlook / O365 Integration

   As users move away from the desktop Outlook application, and onto the web, the plugin functionality should become available on the web. We see requests for equivalent functionality on the web Outlook, as well as thoughts on including Teams functionality.

   68 votes

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   2 comments  ·  Reservations  ·  Delete…  ·  Admin →
   Completed  ·  Adminoctavian.vlad@eptura.com (Product Specialist, Eptura) responded

   The Add-In for Outlook was added in v2024.03

2. Incorporate wayfinding into Reservations

   We are seeing requests for wayfinding capabilities within Archibus Workplace and/or a mobile app. Customers want to provide directions for their employees when they book a conference room or hoteling space.

   40 votes

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   0 comments  ·  Reservations  ·  Delete…  ·  Admin →
   Completed  ·  greg.ayres@eptura.com responded

   With release V2023.03, Archibus Workplace can integrate with Mapsted's wayfinding technology.

3. Improvement to Workplace Portal - room selection on the floorplan with dynamically adjusted blue dots and adjusted text size

   The new workplace portal has a section where if one tried to either book a meeting room or book a desk, the user would then typically see a floor plan. One example of this is the NC05 building (the hq database data) where the highlighted rooms with the blue dots hovering above represent a room that can be booked or reserved. This blue dot is not very dynamic in its size and seems to be a one size fits all. The other issue is the text size which is stale. For clients that want to really expand product use on an organization scale, this one size fits all blue dot and the fixed text size impedes the concept of a web responsive design. When a user tries to zoom in on the floorplan, it doesn't help that the blue dots do not know how to resize accordingly and the text size remains as is. We've had some different client feedback who have reiterated this issue so I'm just emphasizing what they have said.

   The following issues occur for the end user:
   For small floor plans - the dot is so large it basically covers the entire room and you can't see a thing. For one instance with a very square floor plan with 16 bookable desks. Basically all the user can see are 16 blue large dots but it was impossible to see the desk layout even if you zoom in.
   For large floor plans - the dot is in the floorplan is fine on the zoom extents but the moment the user tries to zoom in, now the blue dots are large and the text is way too large.

   This big blue effect is a bit of a show stopper for folks who are trying to return to work. The resulting effect is when a employee is trying to find a desk and feel comfortable and safe to return to work and due to the various shapes and sizes of floor plans, a user needs to, at some point, zoom in to view the desk of interest. Yet when the blue dot is largest visible thing on their screen it really doesn't answer the client's question of 'Can I see how this layout works for me for the day I chose to return to work for a unassigned desk that I'm not even familiar enough with?'

   I have some attached examples on the mobile device:
   -bigblue.jpg - This is a mobile screenshot, there's certain desks where you can't really see it because the big blue dot is in the way.
   -bigblue2.png - This is a desktop screenshot, not only is the big blue dot now as large as a fist, the text remains large.
   -TheFistOfTheBigBlue.jpg - Then to make the point, I've attached a photo of my fist against the computer screen. Actually, I can make the blue dot the size of my head but let's not take a photo of that.

   We're really asking this gets considered for an update. Please and thank you.

   The new workplace portal has a section where if one tried to either book a meeting room or book a desk, the user would then typically see a floor plan. One example of this is the NC05 building (the hq database data) where the highlighted rooms with the blue dots hovering above represent a room that can be booked or reserved. This blue dot is not very dynamic in its size and seems to be a one size fits all. The other issue is the text size which is stale. For clients that want to really expand product use on… more

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   26 votes

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   Completed  ·  3 comments  ·  Reservations  ·  Delete…  ·  Admin →

4. Reservations: make Exchange/GCal the system of record for reservations

   In order to integrate with SV reservations/bookings, and to align with market direction, Exchange/GCal should be the system of record for room reservations.

   25 votes

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   Completed  ·  5 comments  ·  Reservations  ·  Delete…  ·  Admin →

5. Office 365 Calendar integrated app

   Office 365 online calendars is a pretty common requirement, with this work from home/return to work currently a very popular item, that an ARCHIBUS app for the 365 calendar would mean it would mean:

   1. Easier to deploy for organizations whose staff now are working remotely and may not all have a corporate laptop synced to an desktop version of Outlook (and would also need to install the traditional plug in)
   2. Likely very compatible with Microsoft Teams (which most companies have now all started to or have switched over to)
   3. Easiest change management process, given that the support for training and IT is a challenge during the pandemic.

   Office 365 online calendars is a pretty common requirement, with this work from home/return to work currently a very popular item, that an ARCHIBUS app for the 365 calendar would mean it would mean:

   1. Easier to deploy for organizations whose staff now are working remotely and may not all have a corporate laptop synced to an desktop version of Outlook (and would also need to install the traditional plug in)
   2. Likely very compatible with Microsoft Teams (which most companies have now all started to or have switched over to)
   3. Easiest change management process, given that the support for training and… more
   23 votes

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   Completed  ·  1 comment  ·  Reservations  ·  Delete…  ·  Admin →

6. Enhancements to workplace-Search for Employee

   In the Search Employee section in the workplace dashboard, only the employee floor and room ID are displayed. Can the building be added to the employee location? Many managers will have employees located in different buildings so it would be very beneficial to show the building, along with floor and room, in the employee location

   21 votes

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   Completed  ·  2 comments  ·  Reservations  ·  Delete…  ·  Admin →

7. Control who can book what space in Hoteling

   We need to be able to control who can book what space by options such as:
   The Div, Dept, or Teams the space and employee are associated to (which would need to be more than one, i.e. a space of employee could have multiple teams associated.
   The building, so only employees/ residents of the building can book a space etc.

   Without further options such as this we are been forced to look away from Archibus for our Hoteling needs as its too basic in functionality and how it can be controlled. And if we do it will also mean we move away from reservations in Archibus as well.

   We need to be able to control who can book what space by options such as:
   The Div, Dept, or Teams the space and employee are associated to (which would need to be more than one, i.e. a space of employee could have multiple teams associated.
   The building, so only employees/ residents of the building can book a space etc.

   Without further options such as this we are been forced to look away from Archibus for our Hoteling needs as its too basic in functionality and how it can be controlled. And if we do it will also mean we… more

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   17 votes

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   Completed  ·  2 comments  ·  Reservations  ·  Delete…  ·  Admin →

8. Add XLS, DOC, PDF export functionality to Reservations and Hoteling reports

   While there is the ability to export reports in several Web Central applications to a DOC or XLS file, there is a complete absence of them in the Reservations and Hoteling out-of-the-box reports.

   Aside from DOC and XLS exports, other viable options would be to export in PDF format or even the ability to print the on screen record set in a readable format.

   4 votes

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   Completed  ·  0 comments  ·  Reservations  ·  Delete…  ·  Admin →

9. Hoteling: Capacity Management by Building and Floor

   Although there is the ability to manage capacity for an individual room, there is no ability to manage capacity at a floor or building level. Space Management provides the ability to specify capacity but this setting is more for planning and does not impact actual bookings.

   Ideally there would be a mechanism that gives administrators the ability to set a capacity by percentage for buildings and floors.

   For example, if the sum of the capacities for a floor (or building) is 100 and a setting exists to limit floor usage by 75%, if the system reaches 25 bookings, no more bookings can occur and a notification gets sent out to an administrator.

   Although there is the ability to manage capacity for an individual room, there is no ability to manage capacity at a floor or building level. Space Management provides the ability to specify capacity but this setting is more for planning and does not impact actual bookings.

   Ideally there would be a mechanism that gives administrators the ability to set a capacity by percentage for buildings and floors.

   For example, if the sum of the capacities for a floor (or building) is 100 and a setting exists to limit floor usage by 75%, if the system reaches 25 bookings, no more… more

   3 votes

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   Completed  ·  0 comments  ·  Reservations  ·  Delete…  ·  Admin →

10. Ability to view who has reserved that seat or who is assigned to a seat in Hoteling

    When reserving a desk, we would strongly like the ability to hover over "unavailable" spaces to see who has reserved that seat or to see who sits there if it is assigned to someone. With that, looking for the added possibility to include employee names in the hoteling module floorplan graphic to be able to see which desks are assigned to someone and who that person is.

    1 vote

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    0 comments  ·  Reservations  ·  Delete…  ·  Admin →
    Completed  ·  AdminFred Kraus (Admin, Eptura) responded

    We implemented this in V26.1. Occupied hotelable desks are gray, and clicking on them shows the person who booked.