In my experience with various clients that are using this module we have found the structure of the Project Budget versus Actuals makes it very tedious for clients to manage the financials in ARCHIBUS.

Typical Capital Project Scenarios are as follows:
Organizations have a set budget for Capital construction/Renovation projects. They setup work packages which are contracted to vendors. The vendors submit the invoices at actuals. There are some internal costs but these are minimal.

In ARCHIBUS, they setup the Budget numbers on the Action Items. The actuals are recorded under the Work Package/Contract/Invoices.

The variance reports don't take this into account. It required the user to update the actuals on the action item which is an extra duplicate step since they already entered the invoice with the actuals on the work package.

A similar situation happens when there is a change order to increate the contract amount.

There is a need to look at the Project/Work Package/Action Items structure and see how it can minimize the data entry overhead for the clients and provide them with a valuable tool to manage and control project costs.